Inspection, Packing and Marking

The superior quality of the delivered goods is of great importance to Ivekta LLC, so each of a vehicle, equipment, or spare-part unit under supply is closely examined by the Company before preservation treatment and packing so as to be successfully exported.


Packing and marking shall meet the following requirements.


1. Transport packaging and wrapping shall ensure loss- and damage-free delivery of goods to the customer’s warehouse within a usual time-period of up to 3 months if the cargo is shipped by sea and under standard conditions of cargo handling in a port.


2. The cargo safety shall be ensured by the following:

2.1. use of the transport packaging designed

2.1.1. to be reloaded by crane or lift truck

2.1.2. to protect the cargo from vibration and impacts

2.1.3. with due account for the possibility for the transport packaging to be arranged in tiers with total floor pressure of up to 2—2.5 tons per sq.m.

2.1.4. to ensure antitheft protection, that is no part of cargo may be taken out without noticeable damage caused to the transport packaging

2.2. use of the packaging and of the preservation of goods that shall ensure protection from atmospheric precipitation and from a direct sunlight for a few days, and for a few weeks if the cargo is exposed to a salty sea fog.


3. Extra requirements to be applied to the cargo storage after delivery shall be expressly specified in the contact as the long-term--for more than half a year--outdoor storage, or indoor storage without humidity monitoring, involve specific transport packaging and cargo preservation treatment.


4. Depending on the cargo one of the following transport packaging types shall be applied:

- all-purpose wooden boxes

- special-purpose wooden boxes

- special-purpose transport packaging provided by manufacturing plant

- special transport packaging

- package type: a bundle, a package, a bale, etc.

- package typical for some types of goods

- standard 20ft & 40ft containers as packaging boxes

4.1. All-purpose wooden boxes shall be made of sawn softwood 20-25 cm thick. After packing all boxes shall be steel strapped. The size of the boxes shall be the one suitable for them to be loaded into standard 20ft & 40ft containers.

4.1.1. The framed boxes with a double-entry pallet as a bottom that have side casing and a lid are of the following sizes (cm):

114 × 90 ×70

114 × 90 × 105

114 × 90 × 210

Such boxes have the load capacity of up to 800 kg.

4.1.2. The boxes for hand-loading having handles and no side casing, with gross weight of less than 160 kg,  are of the following sizes (cm):

  60 × 50 × 50

100 × 50 х 50

If a lot of such boxes are shipped they shall be packed together in bags on the euro-pallet thus making reloading convenient.

4.2. Special-purpose wooden boxes shall be used in the following cases

4.2.1. if the overall dimensions of the delivered item make it placement into a standard box impossible (e.g. YaMZ engines, springs and spring plates, drive-shafts)

4.2.2. if placement into a custom-made box allows much better use of 20ft & 40ft containers volume (e.g., when 50-60 GAZ, or UAZ, engines shall be shipped two of them are placed into one box)

4.2.3. if light-weight cargo is shipped (e.g. radiators, lamps, rubber pipes, etc.) that makes the use of high (up to 220cm) spacious boxes possible thus allowing to reduce the cost per transport packaging unit.

4.2.4. Such boxes shall be made of sawn softwood 20-40 cm thick.  The dimensions of the special-purpose wooden boxes shall not exceed 230cm × 230cm × 220cm, gross weight shall not be more than 2.5 t.

4.3. In some cases the use of a standard 20ft or 40ft container as a cargo box shall ensure sufficient protection to the goods. In such case the production of extra transport packaging—that is most commonly custom-made—for transportation of these goods in this container unreasonably increases the cost of these inexpensive goods even if they are hand-loaded.

The following are the examples of such goods:

- light-weight goods that do not require special preservation treatment (wheel discs of lorries, tires,  wheel assemblies, cabins, and auto bodies)

- long-length goods that do not require special preservation treatment (large shaft drives, trailer hitches, special pipes)

- bundled primed auto-body parts, e.g. motor-vehicle wings

The use of a container without extra cargo boxes shall be agreed upon with the customer.

4.4. We can use a special-purpose transport packaging applied by a manufacturing plant if we consider that it should properly protect the goods (after transport packaging improvement also).

For example, the transportation experience has proved the sufficiently high quality of:

- transport packaging provided by glassworks manufacturing wind-shields for motor-vehicles

- oil- and water-radiators containers and boxes.

4.5. The following are the examples of the typical goods delivered without transport packaging

- a bunch of heavy-tractor driving sprockets

- a pile of steel sheets, that is sealed between two larger steel sheets pressed down around the pile, and  bound with a steel wire.


5. Packing

5.1. When the transport packaging is applied as specified in the clauses 4.1, 4.2, 4.3 above the goods shall be secured so as to avoid their movement inside the packaging that may cause damage to the goods or to their anticorrosive coating.  Depending on the form and weight of the spare parts wood boards, plywood, cardboard may be used to fix them.  If the spare parts are densely laid they shall be separated by wrapping paper.

Special attention is given to protection of processed functional surfaces, including the ones with threaded joints, and also to the protruding elements of spare parts and units (shafts, nozzles, and flanges).

5.2. When the transport packaging is applied as specified in the clauses 4.1, 4.2 above the contents shall be protected against weather, for example by use of common water-proof plastic pouch or by polyethylene film. The film itself shall be protected from inside and from outside by wrapping paper.  Presence of damp packing material (unseasoned  wood boards) inside the pouch is not allowed.

5.3. Package Consolidation

5.3.1. When the boxes are filled in as specified in the clauses 4.1, 4.2 above an individual packaging for contracted items is preferred.

5.3.2. It is allowed that several items shall be placed into one box if the quantity under supply is not enough to fill in the box chosen according to cargo characteristics. If the quantity suits for placement in a separate box, it is acceptable to fill in a box by two or three items if this allows to use transport packaging considerably more efficiently and does not affect cargo protection. The total amount of items in a box shall not be more than 15.

5.3.3. The items that constitute sets shall be put in transport packaging by sets or by groups of sets.

5.4. If several items are put into a box they shall not be mixed together and each of them shall be separated by a spacer. Protective inserts made of packaging material may serve as spacers.  The articles to be delivered as goods may not be used as inserts or as fillers of openings inside other spare parts.

Heavy and firm articles shall be placed at the bottom of a box, while light and less firm ones shall be placed at the top of a box.  If these characteristics are common for some articles these articles shall be separated by vertical spacers.

5.5. In any case small parts (of 1 kg or less) if they do not fill in the whole box (or a section separated by inserts) shall be consolidated into packages (boxes, sacks, rolls, bundles, etc.). The amount of articles in a package shall be the same as the one specified in the contract, or be suitable to be counted in 10, 20, 50, etc.

5.6. Each item in a box shall be identified, that is a marking, a label, or a sticker, etc. determining the item and the amount of items in a package shall be attached to the item itself (one of the items) or to its package (a box, a roll), and this identification shall coincide with the one in the packing list.

5.7. Fragile articles like lamps, warning lights and their components, high-temperature gaskets, etc. shall be put in separate cases or in case sections with hard walls. Inside the case these items shall be transported in boxes in which extra shock absorption shall be ensured with the help of wrapping materials.

5.8. Wind-shields shall be shipped in transportation packaging provided by manufacturing plant; if necessary this package may be reinforced from the outside by wood boards, plywood, and binding tape to stiffen the box.

If it is not possible to use the genuine box, on the bottom of an ordinary box two thick rubber strips shall be fastened in which grooves shall be cut to set the wind-shields. At the top the wind-shields shall be fixed by wood bars possessing the same rubber strips. To absorb damaging vibrations it is preferable that extra deeply-grooved rubber strips shall be put along the edge of a wind-shield thus preventing it from moving amid adjacent wind-shields.


6. The spare parts shall be thoroughly inspected before packing, and if necessary preservation treatment shall be applied.

6.1. Oil with rust inhibitors shall be applied to unprotected surface parts and coating defects that metal parts and units with anticorrosive coating (paint, enamel etc.) may possibly have.

6.2. Oxidized and / or galvanized ferrous and nonferrous parts and assemblies without firm protective coating shall be totally covered by thickened or liquid lubricant with rust inhibitors. To prevent lubricant from spreading the oil resistant paper shall be used, which in its turn shall be protected by wrapping paper, polyethylene film, etc.

6.3. In engines, gear boxes, fuel and brake equipment, and in other assembled units under supply, connectors, adaptors, and adjustment units shall be lubricated and covered by packaging materials prior to packing; all pipelines and openings leading to their interior shall be blanked off.

6.4. If preservation treatment is required for separate assemblies or surfaces of the parts that are to be packed in a container without extra packaging boxes, the respective sections shall be treated by the protective lubricant, covered by paper, and then by plastic, or by polyethylene film which shall be securely fastened by pack-thread and /or by scotch tape.

6.5. The preservation treatment shall be given to mounting (setting-up) surfaces of cast-iron or special-steel heavy-duty parts (track blocks and tractors driving sprockets) that are designed to withstand abrasion caused by soil or by other operation environment.

6.6. When electrical or other precision equipment is to be shipped that is not designed for open-air operation the preservation treatment means that prior to their placement into packaging box the items shall be additionally packed into air-locked plastic bags with silica gel inside. The bags shall not be damaged while being placed into transport packaging.


7. Each box as specified in the clauses 4.1, 4.2, 4.4 above shall have the packing list inside that shall be placed in a plastic bag. As may be agreed upon with the customer the duplicate of the packing list also packed in the plastic bag may be fastened on the outer side of the box and protected by metal cover.

The cargo packages specified in the 4.5 shall be also accompanied by a packing list that can be read without damaging package integrity.


8. Prior to a dispatch the packaging boxes shall be marked by indelible paint and /or by a marker. The marking contents shall be stipulated by the contract and prior to a dispatch may be further corrected by the customer.  The extra symbols detailing cargo transshipment peculiarities shall be chosen by the cargo supplier.

When the goods are shipped in a container transported to the customer’s warehouse, only one side of the box shall be marked. If dispatched by road to a port without container two adjacent lateral sides shall be marked.

To mark the cargo packages specified in the clause 4.5 above the special-purpose plywood tags shall be used.


9. If the container is filled in as specified in the clause 4.3 above by goods without extra transport packaging and its volume is only partially occupied, the relevant section shall be separated from the other cargo by a heavy-duty fence. This fence shall be a wood panel or a barrier made of some timber beams fastened into the slots of the container walls.


In this case a packing list and marking shall be attached to the section separating fence.



18/18 Pokrovka Str., build. 1

Moscow, 101000

telephone: +7(495) 623 99 26

fax: +7(495) 623 83 64


29 Bogolyubova Str., build. 2

Moscow Region, Russia, 141980

Telephone /fax: +7(49621) 4 60 21



11300, Cuba, La Habana,Playa, Centro de Negocios Miramar, Edificio Jerusalen, Oficina 210

Тел: + (537) 204 05 02;  + (537) 204 05 36